Companies Act

Under the Companies Act, 2013, there are certain mandatory compliances required to be followed by every company regardless of the type of company, nature of business, etc.

Once a company is registered with the Registrar of Companies (ROC), the following are the key compliances required to be followed by every company.

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Disclosure of Interest by Directors

Every Director of the company in the First Board Meeting is required to disclose his interest in other entities in FORM MBP-1.

Verification of Registered Office

Within 15 days from its incorporation and at all times thereafter, a company is required to have a Registered Office, for receiving and acknowledging all official communications and notices address to it. Verification of the registered office is to be filed in FORM INC- 22 within 30 days of incorporation.

Display of Company Name and Details

Every company is required to have its name board outside its registered office, along with its name, Company’s Identification Number (CIN), registered office address, phone number and e-mail id, fax number and website address, if any, stated in it.

Issuance of Share Certificate

The Company is required to issue Share Certificates to the members of the company within 60 days of incorporation of the Company.

Appointment of Statutory Auditors

In case of newly incorporated Company Auditor may be appointed either by Board of Directors within 30 days of Incorporation of Company or it may be appointed by members in Extra Ordinary General Meeting within 90 days of Incorporation and then ratification or re-appointment is required in every consequent Annual General Meeting of the Company.

Filing of Financial Statements

Within THIRTY days of Annual General Meeting, every company is required to file its Financial Statements in FORM AOC-4 which shall be digitally signed by at least one director and required to be certified by a company secretary or chartered accountant in practice.

Filing of Annual Returns

Every company is required to file its Annual Return with Registrar of Companies within SIXTY days of Annual General Meeting in FORM MGT-7 which shall be digitally signed by at least one Director and is required to be certified by A Company Secretary in Practice if the Company is not a Small Company.

Maintenance of Statutory Register

Following registers are required to be maintained by every company

MGT-1: Register of Members
MGT-2: Register of Debenture Holders
MGT-3: Foreign register of members, Debenture Holders other security holders or beneficiary residing outside India
FORM SH-2: Register of renewed and duplicate share certificate
FORM SH-3: Register of Sweat Equity Shares
FORM SH-6: Register of Employee Stock Options
FORM SH-10: Register of Shares or Securities bought back
FORM CH-7: Register of Charges

Corporate Social Responsibility

Under the Companies Act, 2013, companies are required to make contributions in philanthropic activities. It is important that companies adhere to CSR criteria and undertake CSR activities each Financial Year as mandated under the Act. In addition to these mandatory compliances, there are specific compliances, for different kinds of companies – one-person company, a private company, listed company, unlisted company.